Tuesday, May 11, 2021

Google Workspace: Consider Shared Docs of Retiring/Departing Colleagues

As the school year draws to a close, please consider the Google Workspace documents that you and your colleagues may be sharing—and how the departure of colleagues you work with may affect your ability to access these documents after they leave Barrington 220.

We have used Google Workspace for many years, frustration continues each year when staff members realize that they have lost access to deleted documents that were once shared with them or their team.

Things to know:
  • If a departing colleague has used the "Share" feature to provide you access to Google documents that they "owned," these documents will not be available to you once that staff member leaves the district and their Google account is deleted. 
  • If Google documents are placed within a Google Shared Drive, the documents will remain accessible to members of that Google Shared Drive—no matter who created the document and what their employment status may be.
If you have any questions regarding this information, please let us know. If you need help with creating or managing Google Shared Drives, please contact your building LTA, as they are well-versed in using the Google Workspace apps.

If you have a need for technical support with your iPad or MacBook Air, please contact our tech support department at x.1500 (224-655-1500).

How Do I "Mute All" When We're In Person? Reflections on Remote Learning

Now that most Barrington 220 students are back, we’ve had several conversations with teachers reflecting on their experiences with remote learning. In one of those conversations, a teacher jokingly stated that they wished they had a "mute-all" button for their in-person students. 

Although the statement was meant as a joke, it sparked a search to answer some questions. After all, the pandemic created a massive and sudden shift in how teaching and learning happens in Barrington 220. Now that we are nearing the end of this educational experiment (we hope), it would be prudent for us to ask two important questions:

  1. In light of what we've learned and experienced as a result of the pandemic, what are the practices that changed out of necessity that we would like to keep—or at least keep exploring?
  2. What old practices, structures, and strategies were abandoned out of necessity that we don’t want to see come back as we move forward?

Based on recent articles on this topic as well as feedback from Barrington 220 teachers, here are some key takeaways from remote learning. 

Please note: This list was drawn from conversations with Barrington 220 teachers, as well as a great number of articles from educational blogs, journals, and publications. The following observations do not necessarily reflect the specific experience in Barrington 220, but represent a broader set of experiences from educators around the country.

Grading and Assessment

  • Flexibility with due dates—Many teachers have stated that they were more flexible with deadlines out of necessity. This doesn't mean that students were allowed to turn things in whenever they wanted and blame COVID. Students reported being more transparent about where they were in their learning and what they needed to move forward. Teachers said they were more likely to check with kids about workload, readiness, and quality, and were more likely to move a due date for an individual or group based on student feedback. 
  • Reduction in workload—Teachers said that they used fewer data points to draw conclusions about student mastery of standards and to calculate grades. Teachers gave themselves permission to assign less work and grade less. 
  • Alternate assessment structures—One of the biggest issues with students learning from home was the invitation to cheat on traditional forced-choice style tests. Tests that required students to identify facts and concepts were less likely to be valid because students couldn’t be supervised. While some districts attempted to implement remote supervision software and "lockdown browsers" to monitor test takers, others opted to change the format of their tests to new formats. Instead of having a student write answers to questions, they were asked to create a short video explaining their understanding of a concept. Math students created screen recordings of themselves solving an equation and explained their thinking. Instead of asking lower-level recall questions, teachers reframed assessments to ask students to use lower-level knowledge to create a product. 
  • Lower-stakes formative assessment—As stated above, some teachers claimed that they assigned far fewer graded assignments; however, that doesn’t mean that students had fewer opportunities for formative feedback. At the same time, informal formative feedback increased. Low-stakes or ungraded student work allowed the student to self-assess—or allowed the teacher to give feedback without the anxiety of assigning a grade.

Delivery of Content

  • Self-paced lessons—More and more teachers created and used self-paced lessons that students could access at any time. This included teacher-created or curated video lessons and/or lecture notes posted on the Learning Management System.
  • Increased student ownership—With the increase in asynchronous learning, students reported experiencing increased autonomous decision making about the time, pace, and path of their learning. Students had more freedom to prioritize their work day and were forced to problem solve content they didn’t understand. 
  • Improved digital learning management—Remote learning forced an increased reliance on Learning Management Systems like Schoology and Seesaw. Teachers who had only minimally used these platforms came to rely on them to deliver materials to students. With greater reliance came increased feedback from students when they were confused or couldn’t find something. Online organizational structures were either validated or improved. 

The Use of Videoconferencing

  • Teacher office hours—Some teachers are now likely to continue to use Zoom to hold digital "office hours." Students appreciated the anonymity and ease of access created by Zoom. 
  • Professional meetings—A great deal of time and travel was saved by holding meetings on Zoom. Teachers from all over the district could attend professional meetings without leaving their buildings or homes.
  • Professional Development—Videoconferencing allowed easier access to out-of-district experts such as our successful workshops with an Apple Professional Learning Specialist. Teachers registered for national conferences and could quickly and easily access materials and speakers through videoconferencing that they otherwise may not have been able to attend. 
  • The chat feature—Although difficult at first, some teachers reported developing a reliance on the unique experience of holding conversations on Zoom. While talking face-to-face, the chat feature allows you to get a "back channel" of real-time thinking from the listeners that you can respond to. Speakers who are monitoring the chat can alter their presentation in real time based on unspoken feedback or questions from the listeners. 

The Role of Technology

  • Flexibility—Technology allowed for students to have more choice in the "when," "how," and "what" of learning. Students could access their classes anytime from anywhere. They could spend more or less time on a concept based on individual needs. In many cases, students were given more choices in how they demonstrated their learning. 
  • Comfort with digital platforms—In some ways, this past year has been the best ed-tech professional development we have ever had. So many teachers grew leaps and bounds in this area out of necessity. We're not saying this was easy—or even a preferred way to learn. In some cases it was downright infuriating. But the number of teachers and students who are far more advanced in their understanding and comfort with digital tools can be seen as an unintended positive consequence of the pandemic. 

Teacher and Student Relationships

  • Hyper-awareness of student needs and how stress and anxiety might affect performance—As teachers held class while students were at home, the background visuals and noise were a very real reminder of the stresses and responsibilities many students face outside of class. Seeing students help support younger siblings—or Zoom from the same room in which their parent is working—made it easier to show students grace and understanding with school-related deadlines and expectations
  • Better partnerships with parents—Increases in parental involvement became necessary when students were at home. After all, it's hard to get a student engaged in class if they won't turn on their screen or log in to the Zoom. Teachers tried everything to get students to participate, including in some cases driving to their homes! Parents and teachers worked together to understand school avoidance or lack of participation. At the same time, parents grew in their understanding and appreciation for what teachers did. There were several times while we were working from home that I could hear the lessons my kids were participating in. I could see their reactions and body language. It led to many rich discussions about how they learned, what motivated them, what time of day they were at their best, and many more. 

Although there is much about remote learning we can use as we move forward, missed opportunities for informal relationships were among our greatest challenges. Staff missed opportunities such as professional learning during lunch. Students were unable to access their teachers the moment they had a question. Teachers found it far more difficult to "read the room" while in Zoom.

The goal now is to develop the best of both worlds. 

We want to keep the informal and casual connections, relationships, and spontaneous collaboration and networking that takes place when we’re all together. But we shouldn’t abandon the progress we’ve made with increased student autonomy and choice, new assessment methods, the increase in sharing ideas, and the collaboration while co-creating lessons that happened out of necessity during the pandemic.

Do Not Use Camera Covers or Keyboard Covers on the New MacBook Air

We have nearly finished distributing all our new certified staff MacBook Air laptops. You may have noticed that the design is different from our previous MacBook Air laptop. Even though the screen size is the same (13.3 inches), the new display is brighter and crisper than the old display—while the laptop is smaller and weighs slightly less.

These design changes also bring a some new limitations for us to consider.

First, do not use a plastic camera cover on the new MacBook Air. Using a plastic camera cover may damage the laptop and cause other problems as well. According to Apple:

“If you close your Mac notebook with a camera cover installed, you might damage your display because the clearance between the display and keyboard is designed to very tight tolerances. Covering the built-in camera might also interfere with the ambient light sensor and prevent features like automatic brightness and True Tone from working.”

On the MacBook Air, the green light will always indicate when the camera is on. Further, you can use System Preferences to decide which apps may access the camera. For more information, please read this article from Apple:

https://support.apple.com/en-us/HT211148

Similarly, do not use keyboard covers or palm rests on the new MacBook Air. Apple advises:

“Do not use palm rest covers or keycap covers, as the additional thickness may interfere with the designed closed position of the display.” Using a palm rest or keycap cover “could result in damage to the display when you close it.”

For more information, please check out:

https://support.apple.com/en-us/HT203671

If you have questions about these or other issues with a new MacBook Air laptop, please visit your building's Library/Technology Assistant (LTA), or call one of our Techs at x.1500.

Preparing for SOPPA Compliance

As mentioned in previous issues of the #bsd220tech newsletter, Barrington 220, along with all other districts in the state of Illinois, is preparing to meet the July 1, 2021, deadline to be in compliance with the new Student Online Privacy and Protection Act (SOPPA) placed into law over the last year. 

SOPPA states, "Effective July 1, 2021, school districts will be required by the Student Online Personal Protection Act (SOPPA) to provide additional guarantees that student data is protected when collected by educational technology companies, and that data is used for beneficial purposes only (105 ILCS 85)." 

Among other tasks, this Act requires all school districts in Illinois to list each digital app or web-based subscription service they use that shares PII, or Personally Identifiable Information, of our students. Some examples of PII include: first and last name, email address, grade level, home address and phone number, socioeconomic status, and photos.

SOPPA requires school districts to establish a Data Privacy Agreement (DPA) with each vendor/app with whom we share student information. Applications, services, and websites that do not ask students or teachers to login or create an account do not need a Data Privacy Agreement (DPA).

What does this mean to teachers, and how does it impact my day-to-day activities?
  • All software that requires students to log in MUST be approved by our district.
  • All software (paid or free) is being be re-evaluated by our district and vetted for student privacy concerns.
  • District leaders might not know about all tools being used by teachers so you need to tell us.
  • If a vendor won’t agree to your district's contract, you will not be able to use the software—even if it is free. 
Under SOPPA, teachers may not:
  • Have students register or register on behalf of students for software or services without the tool first being vetted and approved by the district. This applies to free or paid software or services.
  • Conduct tests, evaluations, or pilots of software without district approval.
  • Purchase access to apps or services for students on their own.
Further, there is a chance that some of the current apps or services we use will not be available next school year.

What can I do now to help the district prepare for this compliance?
  • Confirm that all tools, apps, and websites you currently use are listed on our approved list. (Apps in Self Service are approved.)
  • Become familiar with the district's plan and policies for complying with SOPPA as information becomes available.
  • Communicate with us about what technology tools you currently use that are not in Self Service or provided by the district.

New One-Minute Spotlights Feature Barrington 220 Students and Teachers

The Department of Technology & Innovation releases a new episode of Learning NOW in Barrington 220 each week at www.youtube.com/learningnow220. One-Minute Spotlight videos are just (about) one minute long and highlight some of the teaching and learning in Barrington 220 classrooms.

Here are our newest episodes:

BMS Prairie - Ms. Kallenbach

Barrington Middle School—Prairie Campus teacher Mary Kallenbach uses iPad and Schoology to give real-time feedback to students in her history class.

Barrington High School – Mobile Apps Class

Students in Mr. Tom Bredemeier’s Mobile Apps class work with Student Teacher Ms. Emma Bradford to design and create an original iOS app that will run on iPhone and/or iPad. A few apps and platforms are used in the app development process including Apple’s Xcode programming environment with the Swift programming language; Trello, a project management system; and GitHub, a code and version management system. Student groups work both in-person and via distance learning to develop apps using the same tools and methods as professional app developers worldwide.

Hough Street Elementary - Ms. Parise

Librarian Taryn Parise asks Hough Street School entrepreneurs to use iPad and Canva to create business cards and social media ads for their businesses.

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