Google Workspace: Consider Shared Docs of Retiring/Departing Colleagues

As the school year draws to a close, please consider the Google Workspace documents that you and your colleagues may be sharing—and how the departure of colleagues you work with may affect your ability to access these documents after they leave Barrington 220.

We have used Google Workspace for many years, frustration continues each year when staff members realize that they have lost access to deleted documents that were once shared with them or their team.

Things to know:

• If a departing colleague has used the "Share" feature to provide you access to Google documents that they "owned," these documents will not be available to you once that staff member leaves the district and their Google account is deleted. 
• If Google documents are placed within a Google Shared Drive, the documents will remain accessible to members of that Google Shared Drive—no matter who created the document and what their employment status may be.

If you have any questions regarding this information, please let us know. If you need help with creating or managing Google Shared Drives, please contact your building LTA, as they are well-versed in using the Google Workspace apps.

If you have a need for technical support with your iPad or MacBook Air, please contact our tech support department at x.1500 (224-655-1500).