When typing on a Mac or iPad (or iPhone), you can save time by reducing your number of keystrokes by setting up Text Replacement. One example that is already built in to your devices is that by typing “omw,” the phrase “On my way!” will appear. You can set up any custom text replacements you wish, from symbols/emoji, to short phrases, or for longer comments.
iPad
Open the Settings app, tap General, tap Keyboard, tap Text Replacement.
Mac
Open System Settings, click Keyboard, click the Text Replacements... button
Setup (iPad and Mac work the same way)
You will notice that one example is provided: if you type “omw” the text will be replaced with “On my way!”
By tapping the + you can add your own text replacements.
Examples:
- rl I’m running a bit late!
- np No problem!
Be careful to not choose a typical word as a text replacement! To help solve this issue, you may precede a text replacement with a symbol (such as / or .).
Examples:
- /title Assistant Superintendent for Technology & Innovation
- /220 Barrington Community Unit School 220
- .ti Department of Technology and Innovation
- .m Empower excellence in every learner.
Bonus!
If you are signed in with the same AppleID on both your iPad and Mac, your Text Replacement settings are automatically shared among all your devices. This “hidden feature” allows you to type characters on the iPad that aren’t available on the iPad keyboard by adding a shortcut on the Mac.
On the Mac, type control+command+space bar to get the Character Viewer; search for a character; double-click the symbol to add it to a document (such as Notes); copy the symbol; and paste it in a new Text Replacement.
Example:
/play ▶︎
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